1. By making a booking for the Rugby Buddy Mindset or Skill Academy on behalf of a named participant you confirm that:

• you are the parent or carer responsible for the named participant;

• you consent to the named participant taking part on the terms set out in these Terms and Conditions.

2. Your booking is not confirmed until you receive an email from Rugby Buddy confirming the named participant’s place on a course. Rugby Buddy reserves the right to limit and to alter numbers on any particular course. In the event that your payment is processed and we are unable to confirm the named participant’s place on the course, we will contact you and endeavour to accommodate the named participant on the next available course or, at your option, refund your payment in full.

3. Rugby Buddy have full public liability insurance. However, you acknowledge that there is an inherent risk of injury, including serious injury, in relation to rugby and that all risk cannot be excluded. Rugby Buddy will take all reasonable steps to minimise the risk of injury, but our insurance does not cover you for inherent risks or customer negligence. Parents accept that no claim may be made against Rugby Buddy or any coach except where Rugby Buddy is negligent. We do not accept liability for the personal injury of any participant or spectator.

4. The parents authorise the coaches while in loco parentis to take and/or to authorise, in good faith, all decisions that safeguard and promote the welfare of the participant. The parents’ consent to such physical contact with the participant as may be lawful, appropriate, and proper for coaching and to provide comfort if the participant is in distress, or to maintain safety and good order. The parent also consents to medical treatment, including general anaesthetic and operation, under NHS or at a private hospital, when a Doctor certifies this as necessary for the welfare of the participant and if the parent or guardian cannot be contacted in time.

5. Conduct. We reserve the right to remove any participant from a course at our discretion, if for example the participant is in our opinion causing disruption. No refund will be made, and any other costs associated will be made at the parent/carer’s expense.

6. By signing up to the Rugby Buddy Mindset and/or Skill Academy, parents/carers are confirming that there is no reason known to them that their child is medically unfit to take part. Any medicines taken by participants at a course are the responsibility of the individual and parent/carer concerned. It is vital that we are aware of all up to date medical and dietary information. Updated information must be forwarded in writing if any changes occur following booking form completion.

7. Any personal belongings are the responsibility of their owner(s) and Rugby Buddy do not accept liability for loss or damage, or stolen property belonging to an attending player. We do not accept any responsibility for losses or additional expense due to causes outwith Rugby Buddy’s control.

8. Full payment must be made prior to the start of the specified course, on a term by term basis.

9. We may occasionally use e-mail addresses, postal addresses or phone numbers which you provide us with for administrative reasons or future mailings. If you wish to be removed from this list please contact us via e-mail.

10. We may process information for carefully considered and specific purposes which are in our interest and enable us to enhance the services or information we provide. We will never sell your data and we will keep your data safe and secure.

11. By providing us with any personal information, related to you or the named participant or otherwise, you expressly and unconditionally release and hold harmless Rugby Buddy from any and all liability for any injuries, loss or damage of any kind arising from or in connection with the use and/or misuse of the collected personal information.

13. Unless you have notified Rugby Buddy otherwise, you consent to the use of any pictures of the named participant taken at the course being used for advertising or promotion of Rugby Buddy only.

14. Rugby Buddy reserve the right to cancel, alter or amend, the date or venue of the course, where applicable. Participants unable to attend the new course will receive a full refund. If the change is made part way through a camp then a partial refund only will be made.

Refund Policy

15. For the Mindset Academy, any cancellations must be made in writing (e-mail or post) to Rugby Buddy directly within 14 days of booking and in that case a full refund will be given. Any cancellations received after this date, will not be refunded.

16. For the Skill Academy, any cancellations must be made in writing (e-mail or post) to Rugby Buddy directly within 14 days of booking and in that case a full refund will be given. Any cancellations received after this date, but more than 14 days before the start of the course, will have the option to a 50% refund.

17. For the Skill Academy, any cancellation made 14 days or less prior to the start of a course, or during a course will not be refunded, unless due to injury or illness. In this case the opportunity will be given for either a receipt of a refund for the days missed.

18. In case of cancellation by Rugby Buddy, a full refund of camp price will be made, or part thereof if cancelled part way through.

Our details

19. This website is owned and operated by Charlie Hodgson.

20. We are registered in England and Wales under registration number 16096270, and our registered office is at Heritage Exchange, South Lane, Elland. HX5 0HG.

21. You can contact us:

(a) using our website contact form;

(b) by email, using the email address, charlie@rugby-buddy.com